Remove burdensome, error-prone, and manual processes from your business.
"Since Infoware has introduced OCR to my business the processing time has more than halved."
Chief Financial Officer
Infoware i4 DocLink + OCR* is an integrated document interface layer seldom found in other business management solutions. Incorporating Optical Character Recognition (OCR) technology to capture data, document images can then be retrieved and viewed from within Infoware where ever you are, at any time.
i4 DocLink + OCR has huge benefits to many businesses by giving the ability to view, store and extract data from document images, fully integrated throughout Infoware. Where ever you have documents being exchanged, there are efficiencies to be gained.
Scan and extract data – significantly reduce or completely remove data entry! This leads to increased accuracy, faster processing, and of course less labour costs. The extracted data is automatically linked to the image and flows throughout Infoware following your business processes.
Store document images - no need to keep and archive original paper copies and all the costs and associated problems. Electronic filing and organisation brings you one step closer to the elusive paperless office.
Retrieve/View document images - directly from Infoware view and retrieve any record’s associated document images, even from the internet (subject to security). Now your customers and suppliers as well as your staff can also securely view just their relevant documents, saving even more of your valuable time by avoiding yet another phone query. Want to find a copy of an invoice from last year? Just locate the invoice record in Infoware and the invoice image is displayed.
Some Infoware OCR efficiencies include:
- “Reading” creditors/sub-contractors invoices, extracting data such as creditor code (mapped to ABN), invoice number, amount, date, purchase order, and job, and creating unapproved creditor invoices linked to the invoice image. Invoices can then be approved via the web with i4 Approvals.
- Proof of Delivery (POD) scanning of consignment notes or delivery dockets. You can then email your customer invoices complete with links to drill down to POD images, letting your clients immediately answer their own POD queries.
- Timesheets – scan hand written timesheets to extract payroll data and link transactions to their source timesheet image to provide immediate answers to any queries including audits.
- You can also scan, store and link any other type of document providing you with the “paperless office” environment. For example, scan various employee forms such as job applications, ATO declarations, passport details, etc. and link these to the individual employee records, including expiry dates.
Here’s what some of our clients have to say about i4 DocLink + OCR:
"This simplified creditors filing and greatly enhanced efficiency... ...One of the major benefits is in the human resources area... ...This has streamlined our payroll entry and also enables payroll queries to be responded to on-screen without reference back to filed source paperwork. The maintenance and retention of manual records to respond to queries required significant time and storage space. We’ve just scanned all those past records and this has enabled us to... ...rely on the quicker more efficient computer-based enquiry."
(*) Third party OCR software is not included in Infoware services. Infoware i4 DocLink + OCR interface to supported OCR software products is included in Infoware Services.